So someone shared something with you. You know it’s in Drive, but how do you find it? Here are some cool ways to search your Drive to locate those files.
There a couple of things to know about your Drive. First of all, think of it as your digital filing cabinet in the cloud. Just like with a real filing cabinet, you can create and manage folders, or you can just dump in loose papers. You can tell where you’re looking in your Drive by the color of the text on the left side, and by the title at the top of the file list. Think of the little triangle to the left of the file names as drawer pulls - when they’re pointing at the file, the drawer is closed; when they point down, the drawer is open. If you click on a folder, its name will turn red, and the title at the top of the file list will change to show that you’re now looking inside of it; you will also see the path you took to get there. Sometimes, you might even want to make folders inside of folders! Anytime you see a little triangle on the left side of the folder name, it means that there are other folders inside of it. Just click on the triangle to open the folder, watch for it to turn red, then look at the documents (or other folders!) inside it by browsing the window to the right.
If it’s something someone else has shared with you, the best place to look is in the “Shared with Me” section of your Drive. When someone shares a folder with you, it will not immediately be in your Drive. Think of this as a real file a colleague might share with you; it’s yours to borrow, but they keep it in their own filing cabinet. Adding that file to your Drive doesn’t steal it from them; it simply makes what amounts to a collaborative copy for you to keep in your own filing cabinet. So first, to find a file that is owned by someone else but shared with you, you need to close your “My Drive” drawer and click on “Shared with me.” This will open up a list of all of the files that someone else has granted you access to for either viewing or collaboration. You can sort the columns by file name, by owner, or even by the date they were created or last edited by clicking on the headers at the top of those columns. You can scroll through the list if you know these details of the file, but I find that it’s easier to just search for the file.
Try using some of these search limiters:
So here is how I might search for the document one of the three integration specialists created to summarize last year’s Tech Fair:
type:document tech fair 2015
Go ahead - try searching for something! If what you’re searching for is still lost… what’s that they say? Maybe it was never your to begin with? 😜
I wanted to share with you some of my favorite Chrome Extensions. In case you were wondering, Extensions are little tools or programs that sit in your Chrome browser and enhance or modify what you’re doing, no matter the page you're visitng. You can find a whole slew of them by visiting the Chrome Web Store, but here are some ones I really like, along with a description of what they do:
"I'm making a Google Doc for a newsletter, but how do I create 2 columns on one page?"
That is a great question, and I've actually been asked twice this week for the answer! You'd think that Google would have added that to their toolbar by now, wouldn't you?! When they ask me for my opinion on the matter, I'll be sure to tell them for you (*insert eye roll*).
The first step in this process is to sit on your free hand, because once I tell you how to do this, you're going to want to slap your forehead and mutter, "Duh." Once that task is accomplished, all you have to do is insert a table. Click on the Table menu, then "Insert table." Drag the mouse to the array size you want, most likely in this case 2x1. Right-click (or ctrl+click) on the table itself, choose "Table Properties" from the menu, and then change the border color to white. Here's an example of what it looks like:
You can add as many columns (or rows, if you'd like bigger space between them) as you wish, an no one will be the wiser!
Have I ever mentioned that I really love Google Apps? I do. I really do. One of the things I love (ok, and sometimes dis-love) about it is that there are at least 5 ways to do almost everything! I was recently asked, “What is the easiest way to access my Drive?” Talk about a question with a lot of answers! Here are a few of my favorites.
First of all, the best way to get to your Drive is through the Chrome Browser. Since Chrome is the Google browser, apps like Sheets, Gmail and Drive tend to work better in Chrome. If you don’t have Chrome installed on your computer, no worries - any browser will work. It’s just that Chrome does it better.
Once Chrome is open, you have several options for getting to your Drive.
So you want to send a letter… like a real letter in an envelope?? Wow, talk about retro! Well of course Google can do that, too, so I guess it’s a good blend of the old and the new. Besides... who doesn't love to get a good, old-fashioned letter?!
Let me first say that I am NOT a big fan of printing anymore. Why would you need to print when you can see and send everything (well, almost everything) digitally? But the request I received from a letter-writing teacher that prompted me to write this post was legit. The thing is that you won’t actually be using “Docs” to do it. When attempting to change the size of a document in actual Docs, you’re going to run into this page-sized problem:
See what’s missing? Not only is there no envelope sized option, there is not even a custom option for you to set it manually. This calls for Google Drawing.
First, open a Google Drawing by typing drawings.google.com into your Omnibox. This will give you a fresh page on which to work your magic. I like to take a moment, when I first open a new document of any sort, to do two things:
Now that you have your newly-born Drawing, you will first need to set your page size to match that of an envelope. A standard business-sized #10 envelope is 4 ⅛ x 9 ½ (for you non-math folks, that translates to 4.125 x 9.5). Click again on the File menu and scroll down to “Page setup,” and choose “Custom.”
Add a textbox for the return address (unless of course you’re using pre-printed envelopes from your school or district), then another for the recipient address.
**If all of the above it just too much for you to handle, I’m here for you! Here is a link to a template that you can use: https://goo.gl/Vfol56
Next, you’ll need to tell you printer to expect an envelope. In the File menu of Drawings, choose “Print,” which will open up the Chrome print dialogue. From the “Paper size” drop-down menu, select “Envelope #10.”
Be sure that the preview pane on the right displays your envelope correctly, then go over to your printer, and look for the icon that shows how to insert the actual envelope (some printers will have you insert the envelope face-up, while others require flap-up). Once it’s properly inserted, just click “Print” on your computer, and listen for that magical sound of whirring to tell you YOU DID IT!