HELP! Remember when a file used to reflect what folder I put it in? Can we not do this anymore?
AHHH... the curse of the missing files. Yes, yes I do remember this, just about as well as I remember to simply put a file in a folder as soon as I create it! Or better yet, to just create the thing in the folder to start with! Alas.
Alas . . . it is that time of year when all kinds of changes are being announced, and whether they know it or not, LOTS of people have this question! The answer is YES . . . unless of course I am a really big fan of yours and I am mad that you're leaving. In that case, the answer is most definitely, "No, so you might as well stay."
Ok, ok fine. If you are getting ready to retire, leave your district, or graduate from your GAFE institution (as a student), and you want to preserve your Google account data, then you need to know about Google Takeout.
Just in case you have any pull... It would be nice to be able to have the ability to do a DRAFT watermark in both Docs & Sheets. I use both of these a lot and there is no easy way to do a DRAFT watermark right now .
Haha! You're cute to think that I have any Google pull whatsoever, but actually . . . I kind of do, and so do you! It's a bit of a hidden feature, but now that I know it's there (thanks to Alice Keeler), I use it all the time!!
Yes, I know what you mean. Sharing a Google Doc or Drawing, and seeing visitors actually using your stuff is not so weird for the creator, but it sure can be strange when you're viewing someone else's stuff and you notice other initials, actual faces, and anonymous random animals popping in and out while you're there! It's kind of like accidentally walking into the a bathroom, and seeing someone of the other gender in there. For a moment, you freeze, thinking that you've looked in on something you're not supposed to be seeing, and then you realize it's not you who's the one out of place! Ok . . . the comparison may not be quite that drastic, but it's close.
To solve this problem, here is what I would do: download your document (or drawing, or presentation, etc) as a PDF. In whichever Google app you're working, if you click on the File menu, you will see "Download as . . . " Choose PDF, save it wherever, then just attach it to the email you send. Alternately, drag that PDF back to your Drive, then share the link to that file (instead of sharing the link to your Drawing itself). Any links you may have included in the newsletter will still be live, AND then each viewer will be looking at his own copy of it; ergo the faces won't pop up.
Click here to see a great example of just such a newsletter, created by Billings' Extended Studies teacher, Jennifer Williams.
I am trying to get used to and good at using Google Drive. When I don't have any Internet connection, can I still get to the presentations and documents that I have created?
Great question! With our Internet connection (our local cable/Internet company has oversold and we are maxing out on our bandwidth on a daily basis) being in a sadly state the last few weeks, this has been a question on everyone's mind. While this has brought to light the fact that we definitely live in a digital world, it has also focused our attention on the things we take for granted and could probably live without. For example, "What am I supposed to do now?! All of my lesson plans are on Pinterest!" Or, "How am I going to play music while my students work if I can't access Pandora?" Hmmm . . . what did you do 5 years ago before any of these was even an option?? Obviously some connections are less necessary than others, but when it comes to accessing our legitimate "stuff," we want (need??) it when we need it!
The good news is that, YES, you can set Drive to be able to work offline. Go to drive.google.com, then click on settings from the "wheel" in the upper right-hand corner. Scroll down to where it shows that you can sync files for offline use, and be sure that it's clicked "on." From now on, once that's done, you will be able to work on files offline, and as soon as you reconnect to wi-fi, they will sync to be live again.
Another option is to download the Desktop version of Google Drive. With this very useful tool, you can add to, delete, or access files from Drive right on your computer, and they sync with your other devices — automatically. I love this for accessing my Google photos when need to up load them for projects in other programs or sites.
Now go . . . do your Internet and be happy.