Hello, McFly! You know when you know something, and YOU know you know it, but you don't know that others don't know you know it and therefore they don't know it? Welcome to my life! I got to be on the receiving end of this recently (ok, well more than once) when I learned this super-awesome handy little trick from Michelle Armstrong, who learned it from Kasey Bell, who learned it from Alice Keeler, who probably invented it because she's just that smart! See? This is how and why we share - so others can know what we know, you know?! Let me set this up for you:
I'm going to show you 3 options:
Let Him Preview It
Copy the URL from the document you want to share. It looks like this:
Change the word "edit" at the end of that line of gobble-de-gook to "preview," like this:
Now when you send him the modified URL, what he will see is a version of the document that looks like your version, but he won't have ANY menu options at all. He can read it and print it from his browser's File menu, but no editing or messing shall he do.
A word on this one (and the next): Depending on the file you are sharing, that "edit" word may come in a different place within the URL. It is always near the end - just be sure to only change that one word and leave the rest to do its job.
Prompt Him to Make A Copy!
Just like with option 2, copy the URL from the document you want to share. This time, instead of changing the word "edit" to "preview," you're going to change it to "copy." This is my FAVORITE! Click on the image on the left to see it in action:
Like magic, Mr. Blankety Blank will be prompted to make his very own copy of the document, which will save him those few extra clicks, and you those few extra instructions. It will go directly to his Drive, where he can move it, rename it, and edit it to his heart's desire.
Think of how handy this will be when you want to share copies of documents with students, or spreadsheets with your principal, or presentation templates with your teaching partner, or . . . !